Privacy policy

1.      Introduction

1.1    We are committed to safeguarding the privacy of our website visitors, partners and clients.

1.2    This policy applies where we are acting as a data controller with respect to the personal data of such persons; in other words, where we determine the purposes and means of the processing of that personal data.

1.3    We use cookies on our website. Insofar as those cookies are not strictly necessary for the provision of our website and services, we will ask you to consent to our use of cookies when you first visit our website.

1.4    In this policy, "we", "us" and "our" refer to Safety Net (UK), a Charitable Incorporated Organisation registered in England and Wales (1164998). For more information about us, see Section 14.

2.      The personal data that we collect

2.1    In this Section 2 we have set out the general categories of personal data that we process.

2.2    We may process data enabling us to get in touch with you. The contact data may include your name, email address and telephone number, as well as personal information as provided by you. The source of the contact data is you and/or your employer.

2.3    We may process information contained in or relating to any communication that you send to us or that we send to you ("communication data"). The communication data may include the communication content and metadata associated with the communication. Our website will generate the metadata associated with communications made using the website contact forms.

2.5    We may process data about your use of our website and services ("usage data"). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is our analytics tracking system - supplied by Google Analytics.

3.      Purposes of processing and legal bases

3.1    In this Section 3, we have set out the purposes for which we may process personal data and the legal bases of the processing.

3.2    Operations - We may process your personal data for the purposes of operating our website and our charity, the provision of our services, including providing therapeutic and wrap around support as part of our service offer. The legal basis for this processing is our legitimate interests, namely the proper administration of our website, services and charity.

3.3    Publications - We may process account data for the purposes of publishing such data on our website and elsewhere through our services in accordance with your express instructions. The legal basis for this processing is consent OR our legitimate interests, namely the publication of content in the ordinary course of our operations.

3.4    Relationships and communications - We may process contact data, account data, and communication data for the purposes of managing our relationships, communicating with you by email, SMS, post, fax and/or telephone, providing support services and complaint handling. The legal basis for this processing is our legitimate interests, namely communications with our website visitors, service users and clients, the maintenance of relationships, and the proper administration of our charity and serrvices.

3.5    Direct marketing - We may process contact data, account data and/or transaction data for the purposes of creating, targeting and sending direct marketing communications by email, SMS, post and/or fax and making contact by telephone for the purposes of marketing our free services. The legal basis for this processing is our legitimate interests, namely promoting our charity and offers to our service users.

3.6    Research and analysis - We may process usage data and/or transaction data for the purposes of researching and analysing the use of our website and services, as well as researching and analysing other interactions with our charity. The legal basis for this processing is consent OR our legitimate interests, namely monitoring, supporting, improving and securing our website, services and business generally.

3.7    Record keeping - We may process your personal data for the purposes of creating and maintaining our databases, back-up copies of our databases and our charity records generally. The legal basis for this processing is our legitimate interests, namely ensuring that we have access to all the information we need to properly and efficiently run our charity in accordance with this policy.

3.8    Security - We may process your personal data for the purposes of security and the prevention of fraud and other criminal activity. The legal basis of this processing is our legitimate interests, namely the protection of our website, services and charity, and the protection of others.

3.9    Insurance and risk management - We may process your personal data where necessary for the purposes of obtaining or maintaining insurance coverage, managing risks and/or obtaining professional advice. The legal basis for this processing is our legitimate interests, namely the proper protection of our charity against risks.

3.10  Legal claims - We may process your personal data where necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is our legitimate interests, namely the protection and assertion of our legal rights, your legal rights and the legal rights of others.

3.11  Legal compliance and vital interests - We may also process your personal data where such processing is necessary for compliance with a legal obligation to which we are subject or in order to protect your vital interests or the vital interests of another natural person.

4.      Providing your personal data to others

4.1    We may disclose your personal data to our insurers and/or professional advisers insofar as reasonably necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, obtaining professional advice.

4.2    Your personal data held in our website database will be stored on the servers of our hosting services providers www.squarespace.com.

4.3    We may disclose your business information to our suppliers or subcontractors insofar as reasonably necessary for the purposes of delivering marketing communications services to you. If we choose to do this, we will sign a non-disclosure form in advance to protect your business information.

4.4    In addition to the specific disclosures of personal data set out in this Section 5, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person. We may also disclose your personal data where such disclosure is necessary for the establishment, exercise, or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.

5.      International transfers of your personal data

5.1    In this Section 6, we provide information about the circumstances in which your personal data may be transferred to countries outside the United Kingdom and the European Economic Area (EEA)].

5.2    The hosting facilities for our website are situated in The United States. The competent data protection authorities have made an "adequacy decision with respect to the data protection laws of each of these countries.

5.3    You acknowledge that personal data that you submit for publication through our website or services may be available, via the internet, around the world. We cannot prevent the use (or misuse) of such personal data by others.

6.      Retaining and deleting personal data

6.1    This Section 7 sets out our data retention policies and procedures, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.

6.2    Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.

6.3    We will retain your personal data as follows:

(a)    contact data will be retained for a minimum period of 3 years following the date of the most recent contact between you and us, and for a maximum period of 10 years.

(b)    account data will be retained for a minimum period of 3 years following the date of closure of the relevant account, and for a maximum period of 10 years following that date;

(c)   communication data will be retained for a minimum period of 3 years following the date of the communication in question, and for a maximum period of 10 years following that date.

(d)    usage data will be retained for 10 years following the date of collection]; and

6.4    Notwithstanding the other provisions of this Section 7, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

7.      Your rights

7.1    In this Section 8, we have listed the rights that you have under data protection law.

7.2    Your principal rights under data protection law are:

(a)    the right to access - you can ask for copies of your personal data;

(b)    the right to rectification - you can ask us to rectify inaccurate personal data and to complete incomplete personal data;

(c)    the right to erasure - you can ask us to erase your personal data;

(d)    the right to restrict processing - you can ask us to restrict the processing of your personal data;

(e)    the right to object to processing - you can object to the processing of your personal data;

(f)    the right to data portability - you can ask that we transfer your personal data to another organisation or to you;

(g)    the right to complain to a supervisory authority - you can complain about our processing of your personal data; and

(h)    the right to withdraw consent - to the extent that the legal basis of our processing of your personal data is consent, you can withdraw that consent.

7.3    These rights are subject to certain limitations and exceptions. You can learn more about the rights of data subjects by visiting https://ico.org.uk/for-organisations/guide-to-data-protection/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/.

7.4    You may exercise any of your rights in relation to your personal data by writing to us, using the contact us form.

8.    Amendments

8.1  We may update this policy from time to time by publishing a new version on our website.

8.2  You should check this page occasionally to ensure you are happy with any changes to this policy.

9.    Our details

9.1    This website is owned and operated by Safety Net (UK), a Charitable Incorporated Organisation registered in England and Wales (1164998).

9.2    The charity is registered in England and the registered office is 1 Fisher Street, Carlisle, Cumbria CA3 8RR. This is our principle place of business.

9.3    You can contact Safety Net UK:

(b)    Using our website contact form.

(c)    By telephone - 01288 515859.

 This document was created using a template from Docular (https://seqlegal.com/free-legal-documents/privacy-policy).